Thank you for your interest in the Madison Municipal Airport Mowing Contract.

Please read through all of the sections carefully. This contract covers the mowing of around 75-80 acres.

Conditions range from well kept easy to mow to fields that are rough and almost always wet. 

Download Bid Packet Here:

​Bid Process

Interested parties may submit sealed bids to the address below, by no later than 5:00 PM on NOVEMBER 20, 2024:
Madison Municipal Airport
Board of Aviation Commissioners
3919 West IMS Lane
Madison, IN 47250
​
​Sealed bid packets shall include:
  1. Completed Sealed Bid Submittal Form
  2. Copy of Proof of Workman's Compensation Insurance
  3. Proof of Liability Insurance
​The Board of Aviation Commissioners will open bids, review bids, and accept the best offer at their board meeting scheduled for 9:00 a.m. on November 21, 2024. The accepted offer will be awarded a THREE YEAR CONTRACT with work beginning immediately.

Scope of Work

Mowing

Mowing description
Conditions vary widely on airport property and conditions range from well drained and dry, to rough, wet, and muddy. A mixture of approximately 11.5 Acres are finish mowed with the remaining 63.5 acres – 68.5 acres are bush hogged.
  1. Areas around lights and aircraft operation areas (edges of runway, taxiway, apron) shall be finish mowed to a height of 4 inches or less.
  2. All other areas may be mowed or bush hogged to a height of 6 inches or less.
Areas to be mowed (depicted in Figure 1)
  1. Area defined as 400’ from either end of the runway by 250’ from the runway centerline.
  2. Area defined as 66’ ft from taxiway centerline
  3. Areas not mowed by Madison Municipal Airport
  4. Area defined as 100’ radius from AWOS enclosure (no vegetation in excess of 10 inches in height)
  5. Area defined as 10’ inside the perimeter fence
  6. Area between perimeter fence and roadways including ditches as well as the area that is 10’ outside the perimeter fence where roadways do not boarder the fence
  7. Area around windsock and segmented circle
Mowing intervals
​The areas as defined above shall be mowed as needed or at an interval of no more than 2 weeks or a height of 8 inches. Mowing intervals may be adjusted by the Madison Municipal Airport around special events to allow for enhanced aesthetics.

Weed Trimming

Areas to be trimmed
  1. Runway and taxiway lighting
  2. Perimeter fence
  3. Fenced in enclosures
  4. Signage
  5. Ditches
  6. Areas inaccessible to mowing equipment
Trimming intervals
The areas as defined above shall be trimmed as needed or at an interval of no more than 2 weeks or a height of 8 inches. Mowing intervals may be adjusted by the Madison Municipal Airport around special events to allow for enhanced aesthetics.

Brush Clearing

Maintain minimal brush and undergrowth
  1. Keep brush and tree limbs away from perimeter fence
  2. Keep brush trimmed from areas near obstacle lighting
  3. Keep undergrowth trimmed near hangars

Term of Contract

The term of this contract will be THREE YEARS beginning April 20, 2025 and shall expire on March 31, 2027.

Reporting Requirements

The contractor shall submit a report to the airport manager or designee, detailing the work performed on a monthly basis. The report shall include the following:
  1. Date
  2. Mowing counts
  3. Trim work performed
  4. Hours to complete work
  5. Wildlife issues observed
  6. Issues or Concerns

Additional Information

​Airport Operations Area/Equipment Safety
Operations within the Airport Operations Area (AOA) should be in compliance with the Federal Aviation Administration (FAA) rules and regulations. Equipment operated by the land manager shall not conflict and/or pose a hazard to themselves or aircraft. Aircraft operations and emergency vehicles shall have the right of way at all times. The operator shall not allow employees, including subcontractors and suppliers, to cross or proceed on to any active runway, taxiway, Safety Area, or Aircraft Movement Area without proper authorization.
 
Additionally:
  1. All equipment and vehicles shall be flagged with an orange flag or have flashing dome type lights while in the AOA.
  2. All personnel working with AOA must wear bright colored clothing (ANSI 107-2010).
  3. All personnel working within AOA will meet with Airport Manager for an airport safety briefing prior to work each day.
  4. Personnel will monitor airport Common Traffic Advisory Frequency (CTAF) with radio provided.
Wildlife Fence/Mitigation 
The Madison Municipal Airport AOA is surrounded by a wildlife fence with the intent to mitigate and/or prevent wildlife becoming a hazard to aircraft or airport operations. shall ensure that all gates remain shut at all times and are secured daily following completion of work for the day. Contractor shall report any issues with Gates, Fence, and/or Wildlife to the Airport Manager or designee immediately.

Insurance and Liability
Contractor shall show Proof of any Workmen’s Compensation Insurance for any employees, if any, and shall further be responsible for all injury to person or damage to property on the Madison Municipal Airport real estate caused by the negligence or misconduct of contractor or any of its employees or agents in performing this contract. Proof of Liability Insurance shall be filed with the City Board of Aviation Commissioners for the City of Madison, Indiana, through the City Clerk’s Office prior to any performance of duties of contractor under this contract.

Questions or Concerns?

Please feel free to contact us if you questions or concerns.
Business Hours: 8am to 6pm  7 Days a week
​Phone 812-273-1914.

Madison Municipal Airport

3919 West IMS Lane

​Madison, IN 47250
​
​812-273-1914

© 2025 Madison Municipal Airport. All rights reserved.​