Interested parties may submit sealed bids to the address below, by no later than 9:00 AM on April 21, 2021: Madison Municipal Airport Board of Aviation Commissioners 3919 West IMS Lane Madison, IN 47250
The Board of Aviation Commissioners will open bids, review bids, and accept the best offer at their board meeting scheduled for 9:00 a.m. on April 21, 2021. The accepted offer will be awarded a TWO YEAR CONTRACT with work beginning immediately.
Scope of Work
Mowing description Conditions vary widely on airport property and conditions range from well drained and dry, to rough, wet, and muddy. A mixture of approximately 11.5 Acres are finish mowed with the remaining 63.5 acres – 68.5 acres are bush hogged.
Areas around lights and aircraft operation areas (edges of runway, taxiway, apron) shall be finish mowed to a height of 4 inches or less.
All other areas may be mowed or bush hogged to a height of 6 inches or less.
Areas to be mowed (depicted in Figure 1)
Area defined as 400’ from either end of the runway by 250’ from the runway centerline.
Area defined as 66’ ft from taxiway centerline
Areas not mowed by Madison Municipal Airport
Area defined as 100’ radius from AWOS enclosure (no vegetation in excess of 10 inches in height)
Area defined as 10’ inside the perimeter fence
Area between perimeter fence and roadways including ditches as well as the area that is 10’ outside the perimeter fence where roadways do not boarder the fence
Area around windsock and segmented circle
Mowing intervals The areas as defined above shall be mowed as needed or at an interval of no more than 2 weeks or a height of 8 inches. Mowing intervals may be adjusted by the Madison Municipal Airport around special events to allow for enhanced aesthetics.
Areas to be trimmed
Runway and taxiway lighting
Fenced in enclosures
Areas inaccessible to mowing equipment
Trimming intervals The areas as defined above shall be trimmed as needed or at an interval of no more than 2 weeks or a height of 8 inches. Mowing intervals may be adjusted by the Madison Municipal Airport around special events to allow for enhanced aesthetics.
Maintain minimal brush and undergrowth
Keep brush and tree limbs away from perimeter fence
Keep brush trimmed from areas near obstacle lighting
Keep undergrowth trimmed near hangars
Term of Contract
The term of this contract will be TWO YEARS beginning April 20, 2021 and shall expire on March 31, 2023 and is non-renewable unless a new contract is signed.
The contractor shall submit a report to the airport manager or designee, detailing the work performed on a monthly basis. The report shall include the following:
Trim work performed
Hours to complete work
Wildlife issues observed
Issues or Concerns
Airport Operations Area/Equipment Safety Operations within the Airport Operations Area (AOA) should be in compliance with the Federal Aviation Administration (FAA) rules and regulations. Equipment operated by the land manager shall not conflict and/or pose a hazard to themselves or aircraft. Aircraft operations and emergency vehicles shall have the right of way at all times. The operator shall not allow employees, including subcontractors and suppliers, to cross or proceed on to any active runway, taxiway, Safety Area, or Aircraft Movement Area without proper authorization. Additionally:
All equipment and vehicles shall be flagged with an orange flag or have flashing dome type lights while in the AOA.
All personnel working with AOA must wear bright colored clothing (ANSI 107-2010).
All personnel working within AOA will meet with Airport Manager for an airport safety briefing prior to work each day.
Personnel will monitor airport Common Traffic Advisory Frequency (CTAF) with radio provided.
Wildlife Fence/Mitigation The Madison Municipal Airport AOA is surrounded by a wildlife fence with the intent to mitigate and/or prevent wildlife becoming a hazard to aircraft or airport operations. shall ensure that all gates remain shut at all times and are secured daily following completion of work for the day. Contractor shall report any issues with Gates, Fence, and/or Wildlife to the Airport Manager or designee immediately.
Insurance and Liability Contractorshall show Proof of any Workmen’s Compensation Insurance for any employees, if any, and shall further be responsible for all injury to person or damage to property on the Madison Municipal Airport real estate caused by the negligence or misconduct of contractoror any of its employees or agents in performing this contract. Proof of Liability Insurance shall be filed with the City Board of Aviation Commissioners for the City of Madison, Indiana, through the City Clerk’s Office prior to any performance of duties of contractorunder this contract.
Questions or Concerns?
Please feel free to contact us if you questions or concerns. Business Hours: 8am to 6pm 7 Days a week Phone 812-273-1914.